Select Board Meeting

MONTEREY SELECT BOARD AMENDED MEETING AGENDAWednesday, June 2, 2021

Meeting will be held at 6pm

Please join the meeting by going to https://app.gotomeeting.com and entering the following meeting id: 472-970-853

Please use the “raise hand” button if you would like to speak

You can also dial in using your phone but will be unable to raise your hand while muted.
United States:  (408) 650-3123
Access Code: 472-970-853

(Please call 528.1443 x111 to be placed on the agenda)

 

6pm: Administrative

1. Town Administrator items
   1. Review and accept bids for truck and dump body
2. Approve 5/19 and 5/26/21 minutes
3. 319 letter of support
4. Review mail and correspondence to be sent/signed
5. Continue review of Select Board Roles, Polices & Procedures draft
6. Manadating Gotomeeting Transcripts of all Selectboard meetings, public and SB access to meeting recordings and link access always an issue, not downloadable, Mandate posting of meeting links to website for open access, Selectboard (SB) access to Gotomeeting account and recordings, labeling meetings SB meetings, discussion of moving to Zoom. (JW)
7. Discussion of stopping procedure of sending documents the day of meeting expecting edits without listing edits on Agenda. Only documents send 48 hours before a meeting should be discussed or considered. (JW)
8. inaccurate/incomplete SB minutes,  failure to produce accurate minutes, review transcripts/recordings after the meeting  to produce accurate minutes.  Edits to minutes and minutes discussed at meeting and posted with links in minutes (JW)
9. TA procedures,  Town Administartor (TA) vacation w/o approval, job duties per the job description,  post the TA job description on website, holding multiple paid positions contrary to job description (JW)
10. Fire Department Self Contained Breathing apparatus Grant update, accounting of the $1K authorized for the grant writer, what happened to the grant?  (JW)
11. Massworks Grant application update (JW)
12. Green Communities update (JW)
13. Defining the roles of the town Grant Writers and the TA “supervision” role over the grants, defining access to the grants (JW)
14. Motion to reconsider transfers involving overtime for AA contrary to job description (JW)
15. Discussion of why Monterey involved in HR search when job description says TA is HR (JW)
16. Discussion of annual appointments with no expiration dates, change no expiration appointments with annual appointments (JW)
17. Discussion to explore hiring new town counsel (JW)
18. Legal updates to Selectboard from town counsel on all pending cases involving the Town and a summary of what happened at the last trial (JW)
19. Clarification on legal counsel contact policy by entire Selectboard and all Chairs of committees and commissions after a vote of committees and commissions excluding SB as was agreed to put not included in the SB minutes (JW)
20. Posting of Meetings/Agendas on Town website states the Agenda’s will be posted by "Town Clerk;” who has no access to website to post agendas or even the Town Clerk page.  Discuss to change this policy to allow town Clerk to legally post all agenda as the law provides for.  Each department have control of its own website page.  List each Selectboard email address on their page, take TA off the Selectboard page and move TA to her website page (JW)
21. Policy:  old business and tabled business is discussed first at the following SB meeting, not last.  All votes shall be roll call votes (JW)
22. Dump sticker fees and payment issue clarification (JW)
23. Comments & questions from the public

***If you wish to speak during the meeting, please raise your hand in order to be recognized by the Chairman.  Please state your name for the record before you begin to speak on an issue.  Regulation of participation by public in open meetings:  No person shall address a public meeting of a governmental body without permission of the presiding officer at such meeting, and all persons shall, at the request of such presiding officer, be silent. If, after warning from the presiding officer, a person persists in disorderly behavior, said officer may order him/her to withdraw from the meeting, and, if he/she does not withdraw, may order an officer.  The Open Meeting Law does not require that public bodies allow public comment or public participation during meetings.***

 

***All agendas are subject to change***

The listings of matters are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Items requiring extensive discussion or prior research should be placed on a future agenda so that the issue receives the appropriate attention.  Please leave the room if you need to converse with other members of the audience. 

The Board of Selectmen shall post all meetings in compliance with Open Meeting Law and pursuant to the regulations of the Massachusetts Attorney General’s Office 940 CMR 29.03(4). Please visit our website for all meeting information. All approved meeting minutes of the Board are posted on the town’s website under minutes and agendas.