Library Trustees Meeting Minutes 11/6/23

Meeting of the Monterey Board of Library Trustees

11.6.23 Trustees Minutes

Held at the Monterey Library and via Zoom on November 6, 2023

Trustees Present: Mickey Jervas, Cheryll Zellman, Rebecca Wolin, Sam Reggio

Zoom: Judy Kaminstein

Absent: Nancy Kleban

Friends Present: Carey Dalton, Cynthia Makuc

Director: Mark Makuc

Meeting was called to order at 7:04PM

Friends: Carey Dalton expressed that bookkeeping for the Friends has been erratic. She recommended a Google Doc to track projects and the spending of Friend’s funds. The Google Doc has been created and shared with the Director and the Trustees.

Mark brought up Friends money and the selection and funding of adult programming at the library. Mark sought guidance on how decisions are made. A large discussion ensued. In the spring, Mark will look to provide adult programing, and will consult the library’s mission statement, future strategic planning ideas, and his own professional acumen. Friend’s money will be used to fund this.   

Minutes: The meeting minutes of October 16, 2023 were corrected. Motion to approve the minutes was made by Cheryl and seconded by Rebecca. The vote to approve was 5-0.

Director’s Report: November 1st employee evaluations became available to be completed by 12/15.

Halloween participation went well. The clown was well received.

Property line update. Mark is working on it with Rob Hoogs of the Historical Society.

Digital equity grant. The Library has applied. The select board agreed that the grant was worthwhile. Dennis Lynch is writing our grant and we are in the application progress. The next step is to have a meeting of stakeholders. 

Strategic Planning Report: The committee will have something to share with the board in the spring.

Policy Sub-Committee Report: No report.

Evaluation Sub-Committee Report: No report.

The Chair Report: Mickey brought to the Trustees a document that each Trustee needs to sign. It is a Manual for all Elected and Appointed Multi-Member Bodies, Adopted October 24, 2023 by the Monterey Select Board.

The Trustees discussed Mark’s Library performance evaluation. Mark was absent for this conversation. The Chair will compile the Trustee’s feedback and deliver a document to the Director.

Unanticipated Business: Cheryl presented Mickey with a copy of a letter sent by the Trustees to the Massachusetts Library Trustee Association nominating Mickey as Trustee of the Year. And a copy of the letter from MLTAS saying that she didn’t make it. Mickey was overwhelmed by this gesture and felt that having her own board think to do this was more than enough.

The meeting was adjourned at 8:43 PM by a motion made by Rebecca and seconded by Cheryl. The vote to approve was 5-0.

The next meeting is scheduled for December 11th at 7PM.

Agenda:

            Minutes

            Friend’s Report

            Historical Society Report

            Director’s Report

            Strategic Planning Report

            Policy Sub-Committee

            Chair Report

            Unanticipated Business

Submitted by Sam Reggio, Secretary