Finance Committee Meeting Minutes 2/7/2023
Minutes of the meeting 2/7/2023
Meeting Date: Tuesday February 7, 2023
Meeting Opened at 3:33 pm
Finance Committee Members present: Ilene Marcus, Michele Miller
Finance Committee Members present remotely: Frank Abbot
Other individuals present: Melissa Noe, Laurie McArthur (Office Assistant), Micky Jervis
Other individuals present remotely:
Call to Order at 3:33 pm
Agenda
- Meet with Town Admin to Review Procedures and Tasks
Ilene said that they need additional information on revenue due to concerns that the overall income is going to change. Michele inquired about additional information that was needed. Ilene said that they also need information about the re-class. Melissa said this was out of the purview of the Finance Committee that the re-classes are all listed in the monthly reports, and Ilene requested a copy. Melissa agreed to send a note to all departments about how review reports and reclasses not under her purview are not looked at by anyone other than the department. The Town Administrator reminded the Finance Committee that they were still in an open meeting and that she receive all the necessary materials from the Finance Committee. Melissa recommended that the members of the Finance Committee come to meet with her to discuss questions they may have to clarify potential issues. Michele and Melissa discussed the importance of looking into transfer requests to check for errors. Michele reviewed the important components that require additional attention.
Ilene suggested looking at the revenue from 2019 and use that as a comparable reference for the upcoming 2023 revenue. Melissa explained the revenue spreadsheet to the Finance Committee, outlining the various categories. Michele recommended increasing communication and ensuring that the Finance Committee is providing Melissa with specific information that she needs.
- Compile and Review Capital Requests
The Finance Committee discussed the Capital Plan and the most recent version. They discussed additional considerations, and spoke about the projects the highway department has in the upcoming future. The Finance Committee will focus on completing the Capital Plan during the next meeting.
- Ongoing Review of Budget Requests
This item will be discussed during the next meeting.
- Consider Minutes as Available
The Finance Committee reviewed the draft of the minutes from 1/24/2023. No motion was made to accept the minutes as amended.
Call a vote- Ilene- yes, Frank- yes, Michele-abstained.
- Unanticipated Business
Frank and Ilene are planning to schedule a meeting to meet with the Parks Department to discuss potential future expenses.
Micky expressed concerns about having received a notice to remove sick pay from the library budget. She said that the budget for sick pay is approximately $2,000, and individuals should be able to stay home when ill. The Finance Committee suggested that Micky research who made the decision to remove sick pay from the budget.
- Prepare for Additional Departmental Reviews and Joint Meetings
Frank will document additional questions for the Fire Department. Michele recommended listing each vehicle independently and identify what repairs will be required for each vehicle. Melissa will meet with the Parks Department tomorrow. Michele said that they can wait to hear back from Melissa regarding her meeting with the Parks Department.
Ilene will make a spreadsheet about the revenue analysis and the insurance inventory.
Michele made a motion to adjourn the meeting at 4:50pm
Fran seconded
Call a vote: Michele- yes, Ilene- yes, Frank- yes