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Help Wanted – Administrative Assistant - Town Administrator's Office

Part-Time | 14 Hours per Week | $22.66/hour | Tuesday–Friday, 9:00 AM – 12:30 PM | Equal Opportunity Employer

The Town of Monterey is looking for a friendly, organized, and dependable Administrative Assistant to join our Town Administrator's Office.

As one of the first people residents and visitors meet when they come to Town Hall, you'll play an important role in helping our community. Whether you're assisting residents, processing invoices, organizing records, or supporting the daily operations of Town Hall, your work will help keep local government running smoothly.

If you enjoy working with people, have strong organizational skills, and take pride in providing excellent customer service, we'd love to hear from you.

Reporting Structure

This position reports directly to the Town Administrator and works collaboratively with the Select Board and other Town departments.

Schedule & Hours

This is a part-time position working approximately 14 hours per week, Tuesday through Friday from 9:00 AM to 12:30 PM. Possible flexibility to morning start time and days of week.

The Town values employees who demonstrate initiative and an interest in municipal government. As the successful candidate gains experience, opportunities may exist to assume additional responsibilities based on the needs of the Town and the employee's qualifications and interests.

What You'll Do

Working as part of the Town Hall team, you'll assist with a variety of administrative responsibilities that support the daily operation of municipal government, including:

  • Welcome and assist residents, visitors, and callers in a courteous and professional manner.
  • Process vendor invoices and assist with accounts payable and financial recordkeeping.
  • Receive permit and license applications and process associated fees.
  • Prepare correspondence, notices, forms, and other administrative documents.
  • Maintain organized electronic and paper filing systems.
  • Assist with website updates, public notices, and general office communications.
  • Support the Town Administrator with routine administrative projects and special assignments.
  • Perform general office duties that help ensure efficient Town Hall operations.

What We're Looking For

  • We're seeking someone who is dependable, organized, and enjoys working with the public. Successful candidates should possess:
  • Strong customer service and communication skills.
  • Excellent organizational abilities and attention to detail.
  • The ability to manage multiple priorities and work independently.
  • Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
  • The ability to learn municipal software and office systems.
  • Previous administrative, accounting, or office experience is preferred but not required.

Municipal experience is helpful, but it is not required. We encourage applicants who bring valuable life experience, volunteer involvement, community service, or an interest in local government to apply. The Town believes that professionalism, reliability, and a willingness to learn are every bit as important as previous municipal employment.

Please submit a cover letter and resume to the Town Administrator at [email protected] or by mail to:

Town of Monterey
435 Main Road
P.O. Box 308
Monterey, MA 01245

Applications will be accepted until the position is filled.

The Town of Monterey is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, sexual orientation, or any other class protected by federal, state, or local law.