Select Board Meeting Minutes 10/8/19

Minutes of the meeting of 10/8/19

Meeting Opened at: 9am

Select Board Members Present: Kenneth Basler, Chairperson, Donald Coburn and Steven Weisz

Miscellaneous Items Reviewed:

1. The Board signed the affordable housing deed restriction for Gould Farm.
2. In response to Baystate Municipal Accounting Group’s notification that they will be ceasing operations the Board discussed the proposal from Sara Hunter for the Treasurer position.  A motion was made to hire Sara Hunter starting the week of November 10 for 5 hours per week until the first week of January at which time it will be up to a maximum of 7 hours per week.  The motion was seconded and unanimously approved.  M. Noe will work on an offer letter.  An additional motion was made to notify the Hampshire Council of Government and Baystate Municipal Accounting Group that we will be terminating their Treasurer Services effective November 8, 2019.  The motion was seconded and unanimously approved.
3. The Board reviewed the proposed agreement and scope of services from the Pioneer Valley Planning Commission for Accountant Services and will send their questions and edits to Eric Weiss today and will reopen the discussion at next week’s meeting.
4. The Board unanimously agreed that beginning January 1, 2020 the town will move from weekly vendor and payroll warrants to biweekly.  Letters will be sent to all department heads to notify our vendors of this change as well as to the employees.
5. Don distributed his suggested edits to the proposed Code of Ethics policy.  This will be discussed further at next week’s meeting.
6. M. Noe informed the Board of a situation that arose with unapproved extra time being worked by one of the Transfer Station attendants.  The additional hours were approved for this time and Shawn Tryon will be asked to come up with a policy/procedure for future instances that may require additional time over what was budgeted at town meeting.
7. M. Noe informed the Board that our health insurance rep from MIIA is able to attend the joint Finance Committee and Select Board meeting on December 4^th.  All agreed this date would work.
8. The Board approved M. Noe’s request to purchase decorations and supplies for trick or treat at town hall.  Kenn volunteered to help.
9. Kenn requested that rather than speak individually with the Clerk about the situation that arose last week, he would prefer that it be addressed by the entire Board.  The Board agreed.  The Clerk will be asked to come to next week’s meeting.
10. A special town meeting has tentatively been scheduled for Thursday, December 5 at 7pm.  M. Noe will confirm with the Town Clerk and Moderator that they are both available that evening.
11. Warrants were signed.
12. Minutes from 10/2/19 were approved.  It was noted that due to a malfunction the audio from this meeting in unavailable.
13. Mail was reviewed.

A motion was made and unanimously approved to adjourn the meeting at: 10:15am

Submitted by:

Melissa Noe, Administrative Assistant

Approved by:

Monterey Select Board

cc: Website (www.montereyma.gov)

Select Board Members

Minutes Book

Town Clerk

Any documents referred to in the minutes are available by request at town hall.