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Select Board Meeting Minutes 7/3/19

Meeting date: 
Wednesday, July 3, 2019

Minutes of the meeting of 7/3/19

Meeting Opened at: 6:30pm

Select Board Members Present: Kenneth Basler, Chairperson, Donald Coburn and Steven Weisz

Also in attendance: Terry Walker, Mary McGurn, Joe Baker

Miscellaneous Items Reviewed:

  1. A motion was made by Kenn to approve the Fire Company’s request to put up the temporary sign, not to exceed the size of last year’s for the steak roast.  The motion was seconded by Don and unanimously approved.
  2. The Chair of the Council on Aging requested that Joanne Bell be appointed for a 3 year term.  Kenn made a motion to appoint Joanne Bell to a 3 year term on the Council on Aging.  The motion was seconded by Don and unanimously approved.
  3. The Board discussed the annual 2nd homeowner’s meeting and when/where it will be held.  It was agreed to hold in on Saturday, August 10 at 10am at town hall.
  4. The Board reviewed Tryon Construction’s application for a 2019 earth removal permit.  The permit for 2019 was unanimously approved.
  5. Warrants were signed.
  6. A motion was made by Kenn to approve the minutes from 6/12 & 6/19/19.  The motion was seconded by Don and unanimously approved.
  7. Broadband update: Don presented an updated, edited action plan from MBI after meetings with Michael and Fiber Connect for the Board to review before the next meeting.
  8. Mail was reviewed.
  9. Mary McGurn came in to request permission to hang/distribute Fiber Connect informational materials at the transfer station.  Permission was granted as long as the place for distribution was not in the way of traffic flow.
  10. The Board continued the hearing from June 19 for Gould Farm’s application for a license for keeping, storage of crude petroleum or any of its products or explosives or flammable fluids or compounds in accordance with MGL Chapter 148 Section 9 and 13.  There were no objections from any abutters.  The Board approved for the Fire Chief to issue this permit.
  11. The Board met with Joe Baker to continue discussions on the Community Center transition:
    1. M. Noe is teaching Mary Makuc how to submit bills and turnover monies.
    2. M. Noe will look into a way to collect credit card payments for programs.
    3. The appointed committee is all set and are aware of the meeting posting and minute posting requirements. 
    4. M. Noe will meet with Mary Makuc to discuss migrating over to the town website, rather than having 2 websites.
    5. Joe suggested having 1 Select Board member act as a liaison for communications from the Community Center Committee.  The Board stated that 1 member alone cannot make any decisions but if it is just to disseminate information and not attend meetings, Steve is willing to volunteer.
    6. Joe inquired what kind up updates the Board would like to see from the Committee.  An annual report will be submitted in the town report.  Steve requested usage reports and to have a member present this once a quarter at a Select Board meeting.
    7. Joe has been working with Shawn Tryon on some lingering building/lighting issues.
  12. The Board met with Terry Walker, Town Clerk and Grant Writer to discuss the following:
    1. Office hours: Terry inquired if the current office hours are working.  Kenn explained that he personally would like to see Tuesday, Thursday and Saturday office hours rather than Monday, Tuesday and Saturday as there are so many Monday holidays.  Terry agreed to post a Tuesday, Thursday and Saturday and will get back with the specific hours to begin in August so that we can post it in the Monterey News.  The Assistant Town Clerk will serve as a floater to make sure the office is covered if Terry is unable to work, he will not have regular, weekly hours.
    2. VW Mitigation Grant: The Board would like to know which of our vehicles are eligible for this grant before approving Terry to spend any time on this in FY20.  There were several concerns about the eligibility requirements and pool of applicants we might be competing against for a rather small amount of money. Shawn will be asked to attend the next meeting.
    3. Terry reported that she is researching with the Police Chief any available active shooter grants available for camera installations on town buildings.  If she finds any she will make a proposal for the Board to approve.  Terry also suggested looking at any affordable housing grants that might be available.  She also asked the Board to consider whether they would like her to apply for another MassWorks grant.

The Board discussed the need to go into Executive Session to discuss litigation strategies.  Roll call was taken. Kenn Basler Select Board Chair, Donald Coburn and Steve Weisz were present. A motion was made by to go into executive session, seconded, and approved. The Board agreed they will not return to open session.

A motion was made and unanimously approved to adjourn the meeting at: 8pm

 

Submitted by:

Melissa Noe, Administrative Assistant

Approved by:

Monterey Select Board

 

cc: Website (www.montereyma.gov)

Select Board Members

Minutes Book

Town Clerk