Select Board Meeting Minutes 8/21/19

Minutes of the meeting of 8/21/19

Meeting Opened at: 9am

Select Board Members Present: Kenneth Basler (left at 9:30am), Chairperson, Donald Coburn and Steven Weisz

Also in attendance: Ray Tryon, Greg Carnese, Shawn Tryon, Earl Moffat from Foresight, Terry Walker

Miscellaneous Items Reviewed:

1. Jamie’s Court: The tiles were posing a safety hazard and have been removed and the highway department is storing them.  The tiles that have the logo on it will be mounted to hang somewhere in the court.  Greg Carnese expressed that he would like to see the town follow up with the company with a warranty claim and possibly have them reinstalled properly.
2. Bally Gally rent – The Board reviewed the appraisal report which recommended a monthly rent between $1,000- 1,100.  Kenn made a motion to raise the rent from $1,050 to $1,100 to cover continuing maintenance.  The motion was seconded by Don and unanimously approved.
3. The discussion for the Administrative Assistant’s job description will be tabled until a decision is made on hiring a consultant.
4. Dept head meeting update: Kenn provided a summary of the items discussed which included the Tyringham Rd culvert, Blue Hill Rd and weekly/biweekly reports to the Board from the Police Chief and Director of Operations to inform the Board of upcoming projects, trainings, etc.
5. Don and Steve discussed the email from the Conservation Commission Agent with the draft special conditions for the Lake Garfield Diver Assisted Suction Harvesting (DASH) to be reviewed and voted on at the next Conservation Commission meeting.  The Commission Agent asked that the Board review the conditions as the Board will be responsible for implementing the conditions.  Discussion ensued about concerns that Don had about the DASH process and neither member had further conditions to be added.
6. The Board met with Town Clerk and Grant Writer, Terry Walker to discuss the following:
   1. Grant update – Terry reported that grants are at a lull, she has been researching a few hours each week but she isn’t finding anything to apply for as the deadlines have already passed or they require criteria that does not apply to our town.
   2. Bylaw/AG update – The solar bylaw wasn’t posted properly by the Planning Board (certified notifications weren’t sent to the abutting towns).  Terry will be working with the Planning Board and Attorney General’s office to rectify this issue.
   3. Raffle permits – M. Noe will forward all the information she received about processing raffle permit requests as this falls under the purview of the Town Clerk and Chief of Police.
7. Warrants were signed.
8. Minutes from 8/14/19 were approved.
9. Mail was reviewed.

At 10am the Board held a bid opening for the Blue Hill Road Paving and Related Work project.  Bids were received from the following:

1. Northeast Paving - $848,855.00

Earl Moffat, our Engineer will take the bid to review for completeness and will make a recommendation for the Board to accept at their next meeting.

A motion was made and unanimously approved to adjourn the meeting at: 10:18am

Submitted by:

Melissa Noe, Administrative Assistant

Approved by:

Monterey Select Board

cc: Website (www.montereyma.gov)

Select Board Members

Minutes Book

Town Clerk