Select Board Meeting Minutes 9/4/19

Minutes of the meeting of 9/4/19

Meeting Opened at: 6pm

Select Board Members Present: Kenneth Basler, Chairperson and Donald Coburn (left the meeting at 6:56pm)

Also in attendance: George Cain, Rebecca Wolin, Jon Sylbert, Dennis Lynch, Derek Geser, Mike Germain, Terry Walker

Miscellaneous Items Reviewed:

1. The Board and Finance Committee met to discuss the following:
   1. Financial policies and procedures review of Financial Reserve section and edits suggested by George.  The word “Manager” will be removed and the creators of the proposed budget will be changed to the Finance Committee.  The capital committee noted will consist of the Finance Committee and the Select Board.
   2. August expense reports – Rebecca inquired about some possible discrepancies.  She will compile her concerns to be forwarded to Baystate.
   3. Jon had questions about the Select Board minutes referencing discussions of hiring a consultant; the Finance Committee inquired where the monies would come from as there was not a line item approved at town meeting for a consultant.  Kenn clarified that the Board has not made any hiring offers and have only been discussing possible considerations which if moved upon would first be discussed with the Finance Committee if required.
   4. Accountant and Treasurer: The Board confirmed that they have met with 2 accountants and 2 treasurers.  Don left the meeting at 6:56pm.
   5. IT steering committee to try and find a procedural way to deal with IT issues.  The Finance Committee will work on a recommendation for the Board to review.
2. The Select Board and Finance Committee met with members of the Lake Garfield Working Group (LGWG) to review the following:
   1. Grant administration, LGWG authority and how to proceed forward in a positive manner.  The LGWG will assign one person from the group to work as a liaison with the Administrative Assistant in coordinating all administrative tasks that need to be handled.
   2. The DASH quotes received were distributed to the LGWG to review at their next meeting and make a recommendation to the Select Board.
3. Terry came in to ask about working extra hours to make up for time she will be out of the office this week, as there was not a full Board permission could not be granted.  It was suggested that a more formal conversation needed to be had about these types of requests.
4. Warrants were signed.

The meeting adjourned at 7:04pm.

Submitted by:

Melissa Noe, Administrative Assistant

Approved by:

Monterey Select Board

cc: Website (www.montereyma.gov)

Select Board Members

Minutes Book

Town Clerk

Any documents referred to in the minutes are available by request at town hall.